COLWYN BAY HORTICULTURAL SOCIETY
MINUTES OF THE ANNUAL GENERAL MEETING
5th March, 2022, at 10.00 am, United Reformed Church, Rhos-on-Sea
The Chairperson, Caroline Cornwell, opened the Annual General Meeting and welcomed those in attendance after a two year absence due to Covid restrictions. Prior to the official business of the day, members enjoyed a presentation from Brian Palmer of the Woodland Trust. Brian gave an illustrated talk, introducing the work of the Woodland Trust, with partricular emphasis on the importance, history and fragility of ancient woodlands. Brian kindly answered members’ questions and it was noted that during the winter period, trees can be acquired from the Trust free of charge. Brian also agreed to keep members informed of future woodland walks with the Trust. Following a vote of thanks and a break for tea, the official business of the morning then commenced.
1. Apologies for Absence
Apologies for absence were received from Jonathan Sykes and Marion Williams.
2. Minutes of the Last AGM
The minutes of a meeting held on 7th March, 2020, were agreed as a true record.
3. Matters Arising
There were no matters arising.
4. Chairperson’s and Committee's Reports
The Chairperson paid tribute to several long term members who had passed away since the last AGM. Their support and enthusiasm for the Society had been much appreciated over the years and the members would be sadly missed. Thanks were extened to the Committee for the newsletters and virtual shows that they had put on during lockdown. It was hoped that these efforts had kept members in touch and provided some fun during a difficult period. The change of venue for meetings and events was explained. It was noted that there were proposals to redevelop the previous venue and long term bookings were no longer being taken so an alternative had been sought.
Membership numbers were obviously down, following a peak of 130 in 2019. 62 people had joined so far this year and it was hoped to improve on this as the shows get underway. Members were reminded of the visit to Bodnant Gardens which had been arranged for 18th June. It was hoped to see behind the scenes at the garden and anyone interested should contact Lawrence Rodgers. A reminder was given that the Spring Show will take place on 2nd April and Plant Sale on 14th May. Any spare plants or seedlings for the latter event, would be appreciated.
5. Treasurer’s Report
The Treasurer tabled the signed audited accounts for the year ending 31 December, 2021, and it was noted there had been a loss for the year of £133.90 due to insurance and subscription costs. The overall balance remained sound with a current account at £5,679.71 with savings of £1,818.
6. Appointment of Auditors for 2022
Christine Cockerell was appointed as Auditor for 2022.
7. Election of Officers for 2022
he following officers were elected:
Chairperson – Caroline Cornwell, proposer Helen Rickard, seconder Hannah Fleet
Treasurer – Pam Sykes, proposer Wendy Kitson, seconder Sandra Gorst
Secretary – Wendy Kitson, proposer Sandra Gorst, seconder Jay Keyse
Show Secretary – Wendy Kitson, Sandra Gorst, seconder Jay Keyse
Membership Secretary – Jon Sykes, proposer Diane Scoots, seconder Elaine Potts
Committee Members – Hannah Fleet (Social Media Officer), proposer Wendy Kitson, seconder Lawrence Rodgers; Rachel Haslock, proposer Fiona Masding, seconder Helen Rickard; Jaqui Jones, proposer Wendy Kitson, seconder Rachel Haslock
Co-opted Members - there are three vacancies and the Committee has the power to co-opt these members
8. Any Other Business
There was no other business.
The Chairperson thanked all those in attendance.
The meeting closed at 11.25 am.
MINUTES OF THE ANNUAL GENERAL MEETING
5th March, 2022, at 10.00 am, United Reformed Church, Rhos-on-Sea
The Chairperson, Caroline Cornwell, opened the Annual General Meeting and welcomed those in attendance after a two year absence due to Covid restrictions. Prior to the official business of the day, members enjoyed a presentation from Brian Palmer of the Woodland Trust. Brian gave an illustrated talk, introducing the work of the Woodland Trust, with partricular emphasis on the importance, history and fragility of ancient woodlands. Brian kindly answered members’ questions and it was noted that during the winter period, trees can be acquired from the Trust free of charge. Brian also agreed to keep members informed of future woodland walks with the Trust. Following a vote of thanks and a break for tea, the official business of the morning then commenced.
1. Apologies for Absence
Apologies for absence were received from Jonathan Sykes and Marion Williams.
2. Minutes of the Last AGM
The minutes of a meeting held on 7th March, 2020, were agreed as a true record.
3. Matters Arising
There were no matters arising.
4. Chairperson’s and Committee's Reports
The Chairperson paid tribute to several long term members who had passed away since the last AGM. Their support and enthusiasm for the Society had been much appreciated over the years and the members would be sadly missed. Thanks were extened to the Committee for the newsletters and virtual shows that they had put on during lockdown. It was hoped that these efforts had kept members in touch and provided some fun during a difficult period. The change of venue for meetings and events was explained. It was noted that there were proposals to redevelop the previous venue and long term bookings were no longer being taken so an alternative had been sought.
Membership numbers were obviously down, following a peak of 130 in 2019. 62 people had joined so far this year and it was hoped to improve on this as the shows get underway. Members were reminded of the visit to Bodnant Gardens which had been arranged for 18th June. It was hoped to see behind the scenes at the garden and anyone interested should contact Lawrence Rodgers. A reminder was given that the Spring Show will take place on 2nd April and Plant Sale on 14th May. Any spare plants or seedlings for the latter event, would be appreciated.
5. Treasurer’s Report
The Treasurer tabled the signed audited accounts for the year ending 31 December, 2021, and it was noted there had been a loss for the year of £133.90 due to insurance and subscription costs. The overall balance remained sound with a current account at £5,679.71 with savings of £1,818.
6. Appointment of Auditors for 2022
Christine Cockerell was appointed as Auditor for 2022.
7. Election of Officers for 2022
he following officers were elected:
Chairperson – Caroline Cornwell, proposer Helen Rickard, seconder Hannah Fleet
Treasurer – Pam Sykes, proposer Wendy Kitson, seconder Sandra Gorst
Secretary – Wendy Kitson, proposer Sandra Gorst, seconder Jay Keyse
Show Secretary – Wendy Kitson, Sandra Gorst, seconder Jay Keyse
Membership Secretary – Jon Sykes, proposer Diane Scoots, seconder Elaine Potts
Committee Members – Hannah Fleet (Social Media Officer), proposer Wendy Kitson, seconder Lawrence Rodgers; Rachel Haslock, proposer Fiona Masding, seconder Helen Rickard; Jaqui Jones, proposer Wendy Kitson, seconder Rachel Haslock
Co-opted Members - there are three vacancies and the Committee has the power to co-opt these members
8. Any Other Business
There was no other business.
The Chairperson thanked all those in attendance.
The meeting closed at 11.25 am.
