COLWYN BAY HORTICULTURAL SOCIETY
Minutes of a meeting of the Colwyn Bay Horticultural Society held on Monday, 20th November, 2023, at 7.30 pm
Present: Mrs Caroline Cornwell, Chairperson
Mrs Hannah Fleet, Social Media Officer
Mrs Rachel Haslock, Committee Member
Ms Jaqui Jones, Committee Member
Mrs Wendy Kitson, Secretary
Mr Lawrence Rodgers, Events Coordinator
Mr Roy Tapping, Committee Member
Sykes.
2. Minutes of the Last Meeting
The minutes of a meeting held on 28th August 2023, were approved as a correct record.
3. Matters Arising
LPR also said he had plans for visits next year to Bodrhyddan Hall, Rhuddlan, and The Laundry at Llanrhaeder. Members would make their own way to these venues with the usual opportunity to car share.
A possible visit to RHS Bridgewater was also considered. Quotations had been sought from local coach companies with Voel Coaches coming out the cheapest at around £450. A provisional date of 8 June was planned. £5 would be charged for members and £10 for non members. Checks needed to be made with the Society's insurance providers and also the RHS (possible free entry for associate members) before ascertaining levels of interest from Society members. It was also hoped to book a tour of the garden with one of the gardeners. The expenditure was approved subject to the checks with the RHS.
3.2 AGM Speaker – LPR stated that Margaret Herbert had agreed to speak at the AGM on the topic of 'Gardening in the 21st Century'. In the absence of LPR, JS would be asked to coordinate with the speaker regarding her presentation, noting the need to use the mircrophone in the URC main hall.
4. Review of Autumn Show
Discussions took place regarding categories, prize money, table cloths and tables. CJC
reported that the URC had declined the offer of the Society to buy more large tables for use
by the community. However, WK said she could access four extra tables for use at events
and would transport them to the hall and back. HF agreed to purchase extra table cloths to
match the existing. JJ said she would edge these and they would be used exclusively for
Home Produce and would be kept separately from the other cloths.
5. Spring Show 2024
The Schedule for the Spring Show for 2024 was reviewed and amended accordingly. JS
would be requested to divulge the photography classes as soon as possible. WK agreed to
finalise the Schedule for emailing out in early January 2024. WK agreed to post the five hard
copies required.
6. Any Other Business
HF represents the Society on the Volunteer Awards Committee and asked for any
nominations for the next prize giving ceremony.
RH reported that a new Head Gardener had been appointed at Caerhun Hall. A possible
future visit might be worthwhile.
7. Date of Next Meeting
The next meeting will be held on 2nd March, 2024, after the AGM and then on 18th March at
Pam and Jon's to sort out the entries for the Spring Show.
The meeting closed at 09.15 pm.
Minutes of a meeting of the Colwyn Bay Horticultural Society held on Monday, 20th November, 2023, at 7.30 pm
Present: Mrs Caroline Cornwell, Chairperson
Mrs Hannah Fleet, Social Media Officer
Mrs Rachel Haslock, Committee Member
Ms Jaqui Jones, Committee Member
Mrs Wendy Kitson, Secretary
Mr Lawrence Rodgers, Events Coordinator
Mr Roy Tapping, Committee Member
- Apologies for Absence
Sykes.
2. Minutes of the Last Meeting
The minutes of a meeting held on 28th August 2023, were approved as a correct record.
3. Matters Arising
- Future Events and trips – LPR reported that the room had been booked for the Social Event on 16 December. It was agreed to have a cheese and wine evening with quizes and prizes. A horticultural quiz book had been purchased for the event. LPR agreed to advertise the event so that approximate numbers could be ascertained. He would then coordinate shopping to include cheese, wine, non-alcoholic drinks, crackers, olives, cocktail sticks, serviettes, etc. JJ agreed to supply mince pies.
LPR also said he had plans for visits next year to Bodrhyddan Hall, Rhuddlan, and The Laundry at Llanrhaeder. Members would make their own way to these venues with the usual opportunity to car share.
A possible visit to RHS Bridgewater was also considered. Quotations had been sought from local coach companies with Voel Coaches coming out the cheapest at around £450. A provisional date of 8 June was planned. £5 would be charged for members and £10 for non members. Checks needed to be made with the Society's insurance providers and also the RHS (possible free entry for associate members) before ascertaining levels of interest from Society members. It was also hoped to book a tour of the garden with one of the gardeners. The expenditure was approved subject to the checks with the RHS.
3.2 AGM Speaker – LPR stated that Margaret Herbert had agreed to speak at the AGM on the topic of 'Gardening in the 21st Century'. In the absence of LPR, JS would be asked to coordinate with the speaker regarding her presentation, noting the need to use the mircrophone in the URC main hall.
4. Review of Autumn Show
Discussions took place regarding categories, prize money, table cloths and tables. CJC
reported that the URC had declined the offer of the Society to buy more large tables for use
by the community. However, WK said she could access four extra tables for use at events
and would transport them to the hall and back. HF agreed to purchase extra table cloths to
match the existing. JJ said she would edge these and they would be used exclusively for
Home Produce and would be kept separately from the other cloths.
5. Spring Show 2024
The Schedule for the Spring Show for 2024 was reviewed and amended accordingly. JS
would be requested to divulge the photography classes as soon as possible. WK agreed to
finalise the Schedule for emailing out in early January 2024. WK agreed to post the five hard
copies required.
6. Any Other Business
HF represents the Society on the Volunteer Awards Committee and asked for any
nominations for the next prize giving ceremony.
RH reported that a new Head Gardener had been appointed at Caerhun Hall. A possible
future visit might be worthwhile.
7. Date of Next Meeting
The next meeting will be held on 2nd March, 2024, after the AGM and then on 18th March at
Pam and Jon's to sort out the entries for the Spring Show.
The meeting closed at 09.15 pm.
COLWYN BAY HORTICULTURAL SOCIETY
MINUTES OF THE ANNUAL GENERAL MEETING
5th March, 2022, at 10.00 am, United Reformed Church, Rhos-on-Sea
The Chairperson, Caroline Cornwell, opened the Annual General Meeting and welcomed those in attendance after a two year absence due to Covid restrictions. Prior to the official business of the day, members enjoyed a presentation from Brian Palmer of the Woodland Trust. Brian gave an illustrated talk, introducing the work of the Woodland Trust, with partricular emphasis on the importance, history and fragility of ancient woodlands. Brian kindly answered members’ questions and it was noted that during the winter period, trees can be acquired from the Trust free of charge. Brian also agreed to keep members informed of future woodland walks with the Trust. Following a vote of thanks and a break for tea, the official business of the morning then commenced.
1. Apologies for Absence
Apologies for absence were received from Jonathan Sykes and Marion Williams.
2. Minutes of the Last AGM
The minutes of a meeting held on 7th March, 2020, were agreed as a true record.
3. Matters Arising
There were no matters arising.
4. Chairperson’s and Committee's Reports
The Chairperson paid tribute to several long term members who had passed away since the last AGM. Their support and enthusiasm for the Society had been much appreciated over the years and the members would be sadly missed. Thanks were extened to the Committee for the newsletters and virtual shows that they had put on during lockdown. It was hoped that these efforts had kept members in touch and provided some fun during a difficult period. The change of venue for meetings and events was explained. It was noted that there were proposals to redevelop the previous venue and long term bookings were no longer being taken so an alternative had been sought.
Membership numbers were obviously down, following a peak of 130 in 2019. 62 people had joined so far this year and it was hoped to improve on this as the shows get underway. Members were reminded of the visit to Bodnant Gardens which had been arranged for 18th June. It was hoped to see behind the scenes at the garden and anyone interested should contact Lawrence Rodgers. A reminder was given that the Spring Show will take place on 2nd April and Plant Sale on 14th May. Any spare plants or seedlings for the latter event, would be appreciated.
5. Treasurer’s Report
The Treasurer tabled the signed audited accounts for the year ending 31 December, 2021, and it was noted there had been a loss for the year of £133.90 due to insurance and subscription costs. The overall balance remained sound with a current account at £5,679.71 with savings of £1,818.
6. Appointment of Auditors for 2022
Christine Cockerell was appointed as Auditor for 2022.
7. Election of Officers for 2022
he following officers were elected:
Chairperson – Caroline Cornwell, proposer Helen Rickard, seconder Hannah Fleet
Treasurer – Pam Sykes, proposer Wendy Kitson, seconder Sandra Gorst
Secretary – Wendy Kitson, proposer Sandra Gorst, seconder Jay Keyse
Show Secretary – Wendy Kitson, Sandra Gorst, seconder Jay Keyse
Membership Secretary – Jon Sykes, proposer Diane Scoots, seconder Elaine Potts
Committee Members – Hannah Fleet (Social Media Officer), proposer Wendy Kitson, seconder Lawrence Rodgers; Rachel Haslock, proposer Fiona Masding, seconder Helen Rickard; Jaqui Jones, proposer Wendy Kitson, seconder Rachel Haslock
Co-opted Members - there are three vacancies and the Committee has the power to co-opt these members
8. Any Other Business
There was no other business.
The Chairperson thanked all those in attendance.
The meeting closed at 11.25 am.
MINUTES OF THE ANNUAL GENERAL MEETING
5th March, 2022, at 10.00 am, United Reformed Church, Rhos-on-Sea
The Chairperson, Caroline Cornwell, opened the Annual General Meeting and welcomed those in attendance after a two year absence due to Covid restrictions. Prior to the official business of the day, members enjoyed a presentation from Brian Palmer of the Woodland Trust. Brian gave an illustrated talk, introducing the work of the Woodland Trust, with partricular emphasis on the importance, history and fragility of ancient woodlands. Brian kindly answered members’ questions and it was noted that during the winter period, trees can be acquired from the Trust free of charge. Brian also agreed to keep members informed of future woodland walks with the Trust. Following a vote of thanks and a break for tea, the official business of the morning then commenced.
1. Apologies for Absence
Apologies for absence were received from Jonathan Sykes and Marion Williams.
2. Minutes of the Last AGM
The minutes of a meeting held on 7th March, 2020, were agreed as a true record.
3. Matters Arising
There were no matters arising.
4. Chairperson’s and Committee's Reports
The Chairperson paid tribute to several long term members who had passed away since the last AGM. Their support and enthusiasm for the Society had been much appreciated over the years and the members would be sadly missed. Thanks were extened to the Committee for the newsletters and virtual shows that they had put on during lockdown. It was hoped that these efforts had kept members in touch and provided some fun during a difficult period. The change of venue for meetings and events was explained. It was noted that there were proposals to redevelop the previous venue and long term bookings were no longer being taken so an alternative had been sought.
Membership numbers were obviously down, following a peak of 130 in 2019. 62 people had joined so far this year and it was hoped to improve on this as the shows get underway. Members were reminded of the visit to Bodnant Gardens which had been arranged for 18th June. It was hoped to see behind the scenes at the garden and anyone interested should contact Lawrence Rodgers. A reminder was given that the Spring Show will take place on 2nd April and Plant Sale on 14th May. Any spare plants or seedlings for the latter event, would be appreciated.
5. Treasurer’s Report
The Treasurer tabled the signed audited accounts for the year ending 31 December, 2021, and it was noted there had been a loss for the year of £133.90 due to insurance and subscription costs. The overall balance remained sound with a current account at £5,679.71 with savings of £1,818.
6. Appointment of Auditors for 2022
Christine Cockerell was appointed as Auditor for 2022.
7. Election of Officers for 2022
he following officers were elected:
Chairperson – Caroline Cornwell, proposer Helen Rickard, seconder Hannah Fleet
Treasurer – Pam Sykes, proposer Wendy Kitson, seconder Sandra Gorst
Secretary – Wendy Kitson, proposer Sandra Gorst, seconder Jay Keyse
Show Secretary – Wendy Kitson, Sandra Gorst, seconder Jay Keyse
Membership Secretary – Jon Sykes, proposer Diane Scoots, seconder Elaine Potts
Committee Members – Hannah Fleet (Social Media Officer), proposer Wendy Kitson, seconder Lawrence Rodgers; Rachel Haslock, proposer Fiona Masding, seconder Helen Rickard; Jaqui Jones, proposer Wendy Kitson, seconder Rachel Haslock
Co-opted Members - there are three vacancies and the Committee has the power to co-opt these members
8. Any Other Business
There was no other business.
The Chairperson thanked all those in attendance.
The meeting closed at 11.25 am.
